FAQ

A notary, or notary public, is a public official who plays a crucial role in the legal system by performing various duties to help ensure the authenticity and integrity of important documents.

The primary function of a notary is to witness the signing of documents, which helps prevent fraud and guarantees that the signatures are genuine. This process involves verifying the identity of the signers, ensuring they understand the contents of the document, and confirming that they are signing the document voluntarily and without any undue pressure.

Notarization is a formal process where a notary certifies a document, typically by attaching a notarial certificate to it. This notarial certificate includes statements of fact or law related to the document being certified. It serves as an official declaration that the notary has completed the required steps to verify the authenticity of the document and the identities of the parties involved. The certificate helps provide legal assurance that the document has been handled properly and that all necessary formalities have been observed.

In practice, our notaries often issue these certificates in the language of the country where the document is intended to be used. This ensures that the certification aligns with the specific legal and procedural requirements of that jurisdiction, facilitating smoother acceptance and processing of the document abroad.

Beyond witnessing signatures, notaries have several other functions. They can administer oaths and affirmations, take affidavits and depositions, and certify copies of documents. The exact roles and responsibilities of notaries can vary depending on local laws and regulations. Overall, a notary’s role is to provide an impartial, trustworthy service that upholds the integrity of legal transactions and documentation. By performing these duties, notaries help to safeguard the legal process and ensure that documents are executed in accordance with the law.

A  signing agent is a public notary who is expert in loan closing documents. A lender, title company, or escrow service may hire a signing agent to handle getting documents delivered, signed, or processed efficiently and on time.

Whether or not you need an appointment depends on your specific needs and the timing of our services. If you plan to visit our Mississauga office, we welcome walk-ins from 9 AM to 5 PM, so no appointment is necessary during those hours. However, if you need our services outside of these hours, or if you prefer us to come to a different location such as your home, office, a restaurant, a nursing home, hospital, or a correctional facility, we do require that you schedule an appointment in advance. This helps us ensure that we can accommodate your request efficiently and provide you with the high level of service you deserve.

Please let us know your preferences, and we will work with you to arrange a convenient time and location.

When you visit a notary, it is essential to bring proof of identity and proof of address for several important reasons:

1. Verification of Identity: The notary needs to confirm that you are who you claim to be. By providing valid proof of identity, such as a government-issued ID (e.g., passport, driver’s license), the notary can verify your identity and ensure that you are legally authorized to sign the documents.
2. Prevention of Fraud: Proof of identity helps prevent fraud by ensuring that the signers of the document are legitimate and that the transaction is genuine. This helps maintain the integrity of the notarization process and protects all parties involved.
3. Confirmation of Address: Proof of address, such as a recent utility bill or bank statement, helps the notary confirm your current residence. This can be particularly important for documents that require your address as part of the notarization process or for legal reasons.
4. Compliance with Legal Requirements: Many jurisdictions have specific legal requirements for notarizations, including the need to verify identity and address. Providing these documents ensures that the notarization complies with local laws and regulations.

By presenting both proof of identity and proof of address, you help the notary perform their duties accurately and effectively, thereby ensuring that the notarization is valid and legally binding.

This will depend on the document being certified and exactly what the notary is required to do. Our notaries will be happy to discuss this with you prior to your appointment (please note it will often be necessary to see the document in advance in order to provide an accurate fee estimate).

We are committed to providing flexible and convenient service tailored to your needs. Our team can come to you at a location that is most convenient for you, whether it’s your home, office, a restaurant, a nursing home, hospital, or even a federal, state, or county correctional facility.

If you prefer to visit us, you can come to our Mississauga office, located at 4310 Sherwoodtowne Boulevard, Unit 111, inside Whitehall Office.

We welcome walk-ins at our office from 9 AM to 5 PM. For any services required after 5 PM, we offer appointments to accommodate your schedule, we are dedicated to delivering prompt, professional, and convenient service to ensure that you can focus on your client and your work with complete peace of mind.

In addition to our comprehensive Online and Mobile Notary Services, we offer a wide range of professional services tailored to meet your diverse needs. Our offerings include Apostille Processing, Loan Closing/Signing Agent Solutions, Document Translation, Mobile Fingerprinting, Process Serving, and much more. Our translation services cover any document from any language, and we also handle embassy legalization processes.

Our detailed service portfolio includes:

• Affidavits: We provide notarization for affidavits, ensuring your sworn statements are legally recognized.
• Certified Copy: Obtain certified copies of your important documents, authenticated by a licensed notary.
• Diploma Notarization: We offer certification services for educational diplomas, making them valid for official use.
• Statutory Declaration: Whether it’s for common law status, marriage abroad, or work experience, we can notarize your statutory declarations.
• Employment ID Verification Forms: Notarize your employment identification forms to meet official requirements.
• Custodianship Declaration Form: We notarize custodianship declaration forms for minors studying in Canada.
• Passport Forms and Applications (for Adult or Child): Get your passport forms notarized for a smooth application process.
• Attestation: We offer attestation services for various documents to certify their authenticity.
• Degree Certificate Notarization: Have your degree certificates notarized for use in professional or academic settings.
• Real Estate Closing Documents: Notarization of documents required for real estate transactions, ensuring legal compliance.
• Vehicle Corporate RIN Registration: Assistance with the notarization of documents for vehicle corporate RIN registration.
• Name Change Application: We notarize name change applications, facilitating legal name alterations.
• Sworn Statement for a Family Gift of a Used Vehicle in Ontario: Notarization of sworn statements for the transfer of vehicle ownership as a gift within Ontario.
• Letter of Consent to Travel: Notarize travel consent letters for minors traveling without parents or guardians.
• Bank Forms: Notarization of various bank forms to meet financial institution requirements.
• Insurance Forms: We notarize insurance forms for claims and other insurance-related processes.
• Foreign Language Documents: Translation and notarization services for documents in foreign languages (extra fee applies).
• Pharmacy Licensing Exam Application: Notarization of applications for pharmacy licensing exams.
• Guarantor Services: We act as guarantors for various applications requiring such support.
• Vaccination Exemption Forms: We notarize vaccination exemption forms as required by schools or other institutions.
• OSAP Form or Affidavit: Notarization of OSAP forms or affidavits for student financial assistance applications.
• Wills: We notarize wills, although we do not prepare them. Our services ensure the legal validation of your last will and testament.
• Power of Attorney: Notarization of powers of attorney, though we do not prepare these documents.
• RRSP Withdrawal Application: We assist with the notarization of RRSP withdrawal applications.
• Used Vehicle Transfer Form: Notarize forms required for the transfer of ownership of used vehicles.
• Common-Law Declaration: We provide notarization for common-law declarations, affirming your relationship status.
• Separation or Divorce Agreements: Notarization services for separation or divorce agreements, ensuring legal acknowledgment.
• Automobile Proof of Loss Insurance Form: Notarize proof of loss forms for automobile insurance claims.
• Certificate of Authorization for Professional Corporation: We assist with the notarization of certificates of authorization for professional corporations.
• Criminal Background Checks: We assist in the verification and notarization of criminal background check documents.

Our commitment is to deliver exceptional, flexible, and accessible service to meet all your notarial and document processing needs. Trust us to handle your requirements with the utmost professionalism and care.

We are delighted to offer our services on both Saturdays and Sundays, with walk-in availability from 9 AM to 2 PM. Should you need our assistance outside of these hours, we are more than happy to accommodate appointments scheduled after 2 PM.

Our team is dedicated to ensuring that we meet your needs and provide you with the highest level of service. Whether you have a specific time in mind or require support outside our standard hours, we are committed to working with you to find the best possible solution.

Please do not hesitate to reach out to us for scheduling or any additional inquiries. We look forward to assisting you and ensuring that your experience with us is both efficient and satisfactory.

Of course, you are welcome to drop by without an appointment between 9 am and 5 pm, Monday to Friday.

Our team is available during these hours to assist you with any inquiries or services you may need. If you require assistance outside of these hours, we offer appointment scheduling from 5 pm until 9 pm. Please feel free to contact us to arrange a convenient time.

Additionally, we provide mobile services for your convenience, allowing us to come to your location and offer our services wherever you need them. We are committed to providing flexible and accessible service to meet your needs.

In addition to our comprehensive Online and Mobile Notary Services, we offer a wide range of professional services tailored to meet your diverse needs. Our offerings include Apostille Processing, Loan Closing/Signing Agent Solutions, Document Translation, Mobile Fingerprinting, Process Serving, and much more. Our translation services cover any document from any language, and we also handle embassy legalization processes.

Our detailed service portfolio includes:

• Affidavits: We provide notarization for affidavits, ensuring your sworn statements are legally recognized.
• Certified Copy: Obtain certified copies of your important documents, authenticated by a licensed notary.
• Diploma Notarization: We offer certification services for educational diplomas, making them valid for official use.
• Statutory Declaration: Whether it’s for common law status, marriage abroad, or work experience, we can notarize your statutory declarations.
• Employment ID Verification Forms: Notarize your employment identification forms to meet official requirements.
• Custodianship Declaration Form: We notarize custodianship declaration forms for minors studying in Canada.
• Passport Forms and Applications (for Adult or Child): Get your passport forms notarized for a smooth application process.
• Attestation: We offer attestation services for various documents to certify their authenticity.
• Degree Certificate Notarization: Have your degree certificates notarized for use in professional or academic settings.
• Real Estate Closing Documents: Notarization of documents required for real estate transactions, ensuring legal compliance.
• Vehicle Corporate RIN Registration: Assistance with the notarization of documents for vehicle corporate RIN registration.
• Name Change Application: We notarize name change applications, facilitating legal name alterations.
• Sworn Statement for a Family Gift of a Used Vehicle in Ontario: Notarization of sworn statements for the transfer of vehicle ownership as a gift within Ontario.
• Letter of Consent to Travel: Notarize travel consent letters for minors traveling without parents or guardians.
• Bank Forms: Notarization of various bank forms to meet financial institution requirements.
• Insurance Forms: We notarize insurance forms for claims and other insurance-related processes.
• Foreign Language Documents: Translation and notarization services for documents in foreign languages (extra fee applies).
• Pharmacy Licensing Exam Application: Notarization of applications for pharmacy licensing exams.
• Guarantor Services: We act as guarantors for various applications requiring such support.
• Vaccination Exemption Forms: We notarize vaccination exemption forms as required by schools or other institutions.
• OSAP Form or Affidavit: Notarization of OSAP forms or affidavits for student financial assistance applications.
• Wills: We notarize wills, although we do not prepare them. Our services ensure the legal validation of your last will and testament.
• Power of Attorney: Notarization of powers of attorney, though we do not prepare these documents.
• RRSP Withdrawal Application: We assist with the notarization of RRSP withdrawal applications.
• Used Vehicle Transfer Form: Notarize forms required for the transfer of ownership of used vehicles.
• Common-Law Declaration: We provide notarization for common-law declarations, affirming your relationship status.
• Separation or Divorce Agreements: Notarization services for separation or divorce agreements, ensuring legal acknowledgment.
• Automobile Proof of Loss Insurance Form: Notarize proof of loss forms for automobile insurance claims.
• Certificate of Authorization for Professional Corporation: We assist with the notarization of certificates of authorization for professional corporations.
• Criminal Background Checks: We assist in the verification and notarization of criminal background check documents.

Our commitment is to deliver exceptional, flexible, and accessible service to meet all your notarial and document processing needs. Trust us to handle your requirements with the utmost professionalism and care.

Our fees vary based on what service(s) you require as well as your location and availability of our notaries/service providers in your area. Please fill out an online request or call (647) 904-9021 for a free estimate.

In order to better serve you we request that all appointments be scheduled at least 24 hours in advance. We will, however, make every attempt to fulfill “same-day”, “last minute” and “emergency” requests.

We proudly serve the entire Greater Toronto Area (GTA) and are dedicated to providing our mobile notary services throughout Ontario. No matter where you are located within the province, our network of professional mobile notaries is ready to come to you. Whether you’re in a bustling city or a quiet rural area, we ensure that our comprehensive notary services are accessible to you.

Our commitment is to meet your needs wherever you may be, offering convenience and reliability with every notarization. Trust us to bring our exceptional notary services right to your doorstep, anywhere in Ontario.

To put it simply a Notary Public’s main purpose is to deter fraud. As an impartial witness, the Notary ensures that the signers of documents are who they say they are and not impostors. The Notary also makes sure that signers have entered into agreements knowingly and willingly.

At least 24 hours advanced notice required whenever possible.
Advanced payment required for same-day appointments.
No Cancellations/Refunds for same-day appointments.
Signings in remote areas and under extreme circumstances (rush jobs, long waiting, inclement weather, long distances, etc…) may result in additional fees.
Errors & Omissions caused by our notaries will be corrected at free of charge.
Cancellations should be made via email or phone no later than 4 hours prior to the scheduled appointment. This does not apply to same-day appointments.

You can reach out to us via email or phone at your convenience. We are here to offer our full support and are more than happy to assist you with every step of the process. Whether you have questions, need additional information, or require guidance on completing the registration, please don’t hesitate to get in touch.

Our team is committed to working closely with you to ensure a smooth and successful experience. Thank you in advance for your cooperation and for allowing us the opportunity to assist you.